DATA PRIVACY AND ENVIRONMENTAL POLICIES
Data privacy policy
Earth Island Publishing Ltd is a publishing, media and marketing company. The company is registered with the Information Commissioner’s Office (ICO) under registration number ZA006753.
Earth Island Publishing is committed to respecting your privacy and protecting your personal information.
This privacy notice explains why we hold data, what we hold, and how we use it. We will also explain how we collect and process data. This privacy policy covers data held by Earth island Publishing.
It is important that the personal data we hold about you is accurate and correct, so please keep us informed of any changes that you need us to make.
Information we collect:
We may collect, use, store and transfer different kinds of personal information about you and process the following information.
We collect information on you when you register with us or place an order for products and services. We also collect information when you voluntarily complete registration for trusted third party events, where you have given permission for us to do so.
What we hold:
Identity information: such as your first name, last name, salutation, job title.
Contact information: such as your company name, company address, e-mail addresses and telephone numbers (company number and mobile if you have given that to us).
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On your request, we may also keep your personal home address, in the case that you have specifically asked us to contact you, or send you products, to that address rather than to your work address.
Transaction information: In the case of customers, we may keep details about any orders for products or services you have made from us, along with dates and amounts of invoices, and VAT numbers.
Please note: We do not keep any financial information such as bank details or credit card numbers.
Any other information relating to you, which you have specifically provided to us and requested that we keep.
We do not collect any special categories of personal information or any sensitive information about you (including race, gender, religious beliefs, political opinions, memberships, health data, financial details).
Website information (see also our website policy below):
On our website, we use cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information only for statistical analysis purposes and we do not track or use the information in any other way.
Our website contains links to other websites. This privacy policy only applies to the Earth Island website (www.earthisland.co.uk), so if you link to others, you should check their privacy policies.
We have a fuller website privacy document, which can be accessed below, or send an e-mail to hello@earthisland.co.uk
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How we collect personal information:
The vast majority of information we collect is provided by you directly through various sign up mechanisms: ie through our website (www.earthisland.co.uk), via e-mail to us, or in writing, or verbally via the telephone or in face to face meetiings.
We may occasionally receive information via relevant third parties who have had permission from you to share this data with us.
How we use your personal information:
We use information that we hold about you in a number of ways.
To register you on our circulation list to receive free industry relevant and related publications and periodicals. These are all in line with helping you to build your business.
To carry out obligations arising from contracts entered into between Earth Island and your company – such as fulfilling orders and providing you with the information, products and services that you have requested from us.
To process said orders including the management of payments in the case of customers.
To deliver information and keep you informed of business building events, services and products. To make suggestions and recommendations about products and services that may be of interest to your business.
To ensure that our content and the information and services we provide to you remain relevant and an advantage to your business.
To notify you of any changes regarding our services, products, privacy policies, or business extensions.
Where it is necessary to use data for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. Such as:
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To keep records up to date and accurate.
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To develop our products and services to help grow our business.
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To inform you of any changes.
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To run our business effectively in terms of administration and relevance to you.
Your rights:
If you receive communications, periodicals, or other information from us, and you no longer wish to do so, you can unsubscribe at any time. Simply call us, e-mail us, or write to us (contact details below).
Our contact details:
Earth Island Publishing,
Pickforde Lodge, Pickforde Lane,
Ticehurst,
East Sussex, TN5 7BN.
Telephone: 01892 522563
E-mail: hello@earthisland.co.uk
We will only use your personal data for the purposes as outlined in this privacy policy ie for the stated reasons for which we collect it.
We may be required to share your personal information with certain trusted third parties to assist us with providing the services and products we offer to you (for instance, a secure mailing house when we are sending out/mailing our periodicals).
How we protect your information:
We have put in place procedures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way. Our servers are located in the UK.
In addition, internal use at Earth Island is limited only to those employees who have a business need to access the data.
We have put in place a procedure to deal with any suspected breech and will notify you and the applicable regulator where and when we are legally required to do so.
How long we keep personal information:
We will keep your information for as long as is necessary to fulfil the purposes it was collected for. (For instance, if you have signed up on an on-going basis to receive our periodicals your details will remain on the database until you ask us to remove or alter them.)
Your rights regarding your personal information/data
You have certain rights under the General Data Protection Regulations (GDPR).
You can – at any time:
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Request us to tell you what information we hold on you.
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Request correction of the personal information if we hold anything that is inaccurate or incomplete.
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Ask us to delete your personal information.
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Request the restriction of processing of your personal information
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Request the transfer of the personal information we hold to you or to a third party.
Full details of your rights can be found on www.ico.org.uk
How to contact us:
Please contact us if you have any questions about this policy, or about the data we hold on you:
Our contact details:
Earth Island Publishing,
Pickforde Lodge, Pickforde Lane,
Ticehurst,
East Sussex, TN5 7BN.
Telephone: 01892 522563
E-mail: hello@earthisland.co.uk
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Earth Island is registered with the Information Commissioner’s Office for data protection purposes.
Earth Island reserves the right to alter this policy from time to time by updating this page.
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Last updated: September 2020
Cookie and website policy
This privacy policy sets out how Earth Island uses and protects any information that you give us when you use our website (www.earthisland.co.uk).
We are committed to safeguarding and protecting your personal information. Should we ask you to provide information when using our website, then it will only be used in accordance with this privacy statement and the terms of our ICO registration.
This Privacy Policy explains what happens to any personal data that you provide to us, or that we collect from you whilst you visit our site.
Earth Island reserves the right to change this policy from time to time by updating this page.
Information we collect:
We may collect the following information:
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Information about your use of our site including details of your visits such as pages viewed and the resources that you access.
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If you provide it voluntarily, contact information including e-mail address.
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Other information relevant to customer surveys and/or offers/competitions.
Please note: We do not collect any financial or other sensitive information about you through our website.
What we do with the information:
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
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We use the information to improve our products and services.
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We use the information to ensure relevant content.
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We use the statistical information to account for how much traffic we attract.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
As a company, Earth Island is registered with the Information Commissioner’s Office for data protection purposes.
Use of cookies
A cookie is a file that asks your permission to be placed on your computer’s hard drive. This has no detrimental impact on your computer system.
Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. It allows linking to much used sites quicker and easier.
On our site, we use cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Cookies help to provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie never gives us access to your computer or any information about you, other than the data you choose to share with us. The cookie provides statistical data. This statistical data does not identify any personal details whatsoever.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
You can, as you wish, delete all cookies that have been gathered on your computer.
Links to other websites
Our website contains links to other third party websites of interest. However, once you use these links and leave our site, we do not have any control over third party websites. We therefore cannot be held responsible for the protection and privacy of any information which you provide whilst visiting such sites and those sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to each website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following way:
If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or e-mailing us at hello@earthisland.co.uk, or write to Earth Island Publishing, Pickforde Lodge, Pickforde Lane, Ticehurst, East Sussex, TN5 7BN. (Telephone: 01892 522563).
We will not sell, distribute or lease any personal information gained from our website to third parties unless we have your permission or are required by law to do so, but we reserve the right to use it for the purposes as stated above. For instance, we may use your personal information to send you promotional information about third parties which we think you may find interesting. You may opt out of this by sending us an e-mail to hello@earthisland.co.uk.
You may request details of personal information which we hold about you.
If you would like a copy of this information, please write to Earth Island Publishing, Pickforde Lodge, Pickforde Lane, Ticehurst, East Sussex, TN5 7BN, e-mail hello@earthisland.co.uk, or call us on 01892 522563.
Contacting us
If you believe that any information we are holding on you is incorrect or incomplete, please write to us as soon as possible, at our address below. We will promptly update any information found to be incorrect.
Please contact us if you have any questions at Earth Island Publishing,
Pickforde Lodge, Pickforde Lane,
Ticehurst,
East Sussex, TN5 7BN.
Or e-mail susan@earthisland.co.uk
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Last updated: September 2020
Environmental policy
Earth Island Publishing is committed to providing quality service and products in a manner that ensures a safe and healthy workplace for our employees and minimises our potential impacts on the wider environment.
We strive to use pollution prevention and environmental best practices in all that we do.
Our policy therefore is to:
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Integrate consideration of the environment and impacts into our decision making and activities.
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Consider the impacts of our choices on the wider environment.
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Minimise our waste and then reuse or recycle as much of it as is possible.
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Minimise energy and water use in order to conserve supplies and minimise the consumption of natural resources.
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As far as is possible, purchase products and services that do the least damage to the environment.
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Work to sustainable standards as much as is possible and ask suppliers to do the same.
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Train, educate and inform our employees about environmental issues, promote environmental awareness and encourage employees to work in an environmentally responsible manner.
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Communicate our environmental commitment to clients, customers and the public and encourage them to support it.
We also commit to an ethos of continued improvement in our environmental management and performance.
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For further information please contact susan@earthisland.co.uk
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Last updated: September 2020